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Important Tables in SAP FI
Financial Accounting
Table Name Description Important Fields
Financial Accounting
FBAS Financial Accounting “Basis”
BKPF Accounting Document Header BUKRS / BELNR / GJAHR
BSEG Accounting Document Segment BUKRS / BELNR / GJAHR / BUZEI
BSIP Index for Vendor Validation of Double BUKRS / LIFNR / WAERS / BLDAT /
Documents XBLNR / WRBTR / BELNR / GJAHR / BUZEI
BVOR Inter Company Posting Procedure BVORG / BUKRS / GJAHR / BELNR
EBKPF Accounting Document Header (docs from GLSBK / BELNR / GJHAR / GLEBK
External Systems)
FRUN Run Date of a Program PRGID
KLPA Customer / Vendor Linking NKULI / NBUKR / NKOAR / PNTYP
/ VKULI / VBUKR / VKOAR
KNB4 Customer Payment History KUNNR / BUKRS
KNB5 Customer Master Dunning Data KUNNR / BUKRS / MABER
KNBK Customer Master Bank Details KUNNR / BANKS / BANKL / BANKN
KNC1 Customer Master Transaction Figures KUNNR / BUKRS / GJHAR
KNC3 Customer Master Special GL Transactions KUNNR / BUKRS / GJAHR / SHBKZ
Figures
LFB5 Vendor Master Dunning Data LIFNR / BUKRS / MABER
LFBK Vendor Master Bank Details LIFNR / BANKS / BANKL / BANKN
LFC1 Vendor Master Transaction Figures LIFNR / BUKRS / GJHAR
LFC3 Vendor Master Special GL Transactions LIFNR / BUKRS / GJHAR / SHBKZ
Figures
VBKPF Document Header for Document Parking AUSBK / BUKRS / BELNR / GJHAR
FBASCORE Financial Accounting General Services “Basis”
KNB1 Customer Master (Company Code) KUNNR / BUKRS
LFA1 Vendor Master (General Section) LIFNR
LFB1 Vendor Master (company Code Section) LIFNR / BUKRS
SKA1 G/L Account Master (Chart of Accounts) KTOPL / SAKNR
SKAT G/L Account Master (Chart of Accounts – SPRAS / KTOPL / SAKNR
Description)
MAHNS Accounts Blocked by Dunning Selection KOART / BUKRS / KONKO / MABER
MHNK Dunning Data (Account Entries) LAUFD / LAUFI / KOART / BUKRS /
KUNNR / LIFNR / CPDKY / SKNRZE /
SMABER / SMAHSK / BUSAB
FI-GL-GL (FBS) General Ledger Accounting: Basic Functions- G/L Accounts
SKAS G/L Account Master (Chart of Accounts – SPRAS / KTOPL / SAKNR / SCHLW
Key Word list)
SKB1 G/L Account Master (Company Code) BUKRS / SAKNR
FI-GL-GL (FBSC) General Ledger Accounting: Basic
Functions - R/3 Customizing for G/L Accounts
FIGLREP Settings for G/L Posting Reports MANDT
TSAKR Create G/L account with reference BUKRS / SAKNR
FI-GL-GL (FFE) General Ledger Accounting: Basic
Functions - Fast Data Entry
KOMU Account Assignment Templates for G/L KMNAM / KMZEI
Account items
FI-AR-AR (FBD) Accounts Receivable: Basic Functions - Customers
KNKA Customer Master Credit Management : KUNNR
Central Data
KNKK Customer Master Credit Management : KUNNR / KKBER
Control Area Data
KNKKF1 Credit Management : FI Status data LOGSYS / KUNNR / KKBER / REGUL
RFRR Accounting Data – A/R and A/P RELID / SRTFD / SRTF2
Information System
FI-BL-PT Bank Accounting: Payment (BFIBL_CHECK_D) Transactions – General Sections
PAYR Payment Medium File ZBUKR / HBKID / HKTID / RZAWE /
CHECT
PCEC Pre-numbered Check ZBUKR / HBKID / HKTID / STAPL
FI-BL-PT-AP(FMZA)Bank Accounting: Payment Transactions – Automatic Payments
F111G Global Settings for Payment Program for MANDT
Payment Requests
FDZA Cash Management Line Items in Payment KEYNO
Requests
PAYRQ Payment Requests KEYNO
As far as general ledger master data is concerned, the following tables are involved :
Table name : SKB1 : G/L Account Master ( Company Code)
Fields:
BUKRS : Company Code
SAKNR : G/L Account
Table name : SKA1 : G/L Account Master ( Chart of Accounts )
Fields:
KTOPL : Char of Accounts
SAKNR : G/L Account
Table name : SKAT : G/L Account Master Record ( Chart of Accounts : Description )
Fields:
SPRAS : Language
KTOPL : Char of Accounts
SAKNR : G/L Account
Important Tables in SAP AA
FI-AA-AA (AA) Asset Accounting: Basic Functions – Master Data
ANKA Asset Classes: General Data ANLKL
ANKP Asset Classes: Fld Cont Dpndnt on Chart ANLKL / AFAPL
of Depreciation
ANKT Asset Classes: Description SPRAS / ANLKL
ANKV Asset Classes: Insurance Types ANLKL / VRSLFD
ANLA Asset Master Record Segment BUKRS / ANLN1 / ANLN2
ANLB Depreciation Terms BUKRS / ANLN1 / ANLN2 / AFABE
/ BDATU
ANLT Asset Texts SPRAS / BUKRS / ANLN1 / ANLN2
ANLU Asset Master Record User Fields .INCLUDE / BUKRS / ANLN1 / ANLN2
ANLW Insurable Values (Year Dependent) BUKRS / ANLN1 / ANLN2 / VRSLFD /
GJAHR
ANLX Asset Master Record Segment BUKRS / ANLN1 / ANLN2
ANLZ Time Dependent Asset Allocations BUKRS / ANLN1 / ANLN2 / BDATU
FI-AA-AA (AA2) Asset Accounting: Basic Functions – Master Data 2.0
ANAR Asset Types ANLAR
ANAT Asset Type Text SPRAS / ANLAR
FI-AA-AA (AB) Asset Accounting: Basic Functions –
Asset Accounting
ANEK Document Header Asset Posting BUKRS / ANLN1 / ANLN2 / GJAHR /
LNRAN
ANEP Asset Line Items BUKRS / ANLN1 / ANLN2 / GJAHR /
LNRAN / AFABE
ANEV Asset Downpymt Settlement BUKRS / ANLN1 / ANLN2 / GJAHR /
LNRANS
ANKB Asset Class: Depreciation Area ANLKL / AFAPL / AFABE / BDATU
ANLC Asset value Fields BUKRS / ANLN1 / ANLN2 / GJAHR /
AFABE
ANLH Main Asset Number BUKRS / ANLN1
ANLP Asset Periodic Values BUKRS / GJAHR / PERAF / AFBNR /
ANLN1 / ANLN2 / AFABER
FI-SL-VSR (GVAL) Special Purpose Ledger: Validation, Substitution and Rules
GB03 Validation / Substitution User VALUSER
GB92 Substitutions SUBSTID
GB93 Validation VALID
SAF FI Technical Interview Questions 1
1. Tell me about FI Organizational structure?
Ans: Client
|
Operating Concern
|
Controlling area1 Controlling Area 2
|
Co. Code 1 Co. Code 2
|
Bus area 1 Bus area2 Bus Area3 Bus Area 4
2. How many Normal and Special periods will be there in fiscal year, why do u use special periods?
Ans: 12 Normal posting period and 4 special periods are in the fiscal year which can be used for posting tax and audit adjustments to a closed fiscal year.
3.Where do you open and close periods?
Ans: PPV is used to open and close the periods based on a/c types considering GL Accounts. Tr. Code. OB52.
4.What do you enter in Company code Global settings?
Ans: 4 digit Alphanumeric key.
Name of the company
City
Country
Currency
Language
Address
5.What is document type, and what does it control? Examples.
Ans: Document type is nothing vouchers containing line items. Several business transac! tions can be identified within a particular document type.
It controls the document number ranges.
It controls the Header part of document
IT controls the line item level of the document
Helps filing of physical document
6. What is posting key and what does it control?
Ans: These are special classification keys. Two character numerical key it controls the entry of line items.
Posting key determines Account type, Debit/credit posting, Field status of transaction.
7. What is field status group, what does it control?
Ans: FSG is mandatory field in ! GL Creation. You use this field to define which fields are displayed when you post business transactions to a G/L account.
A field may have one of the following statuses.
- Suppressed
- Display
- Optional
- Required
8. What is chart of account and how many charts of accounts can be assigned to a company?
Ans: Chart of account is a list of all G/L accounts used by one or several company codes.
For each G/L account, the chart of accounts contains the account number, account name, and the information that controls how an account functions and how a G/L account is created in a Company code.
You have to assign a chart of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for the daily postings in this company code.
You have the following options when using multiple company codes.
You can use the same chart of accounts for all company codes
If the company codes all have the same requirements for the chart of accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country.
In addition to the operating chart of accounts, you can use two additional charts of accounts If the individual company codes need different charts of accounts, you can assign up to two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries.
The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement, you can choose whether to balance the co! mpany codes which use different charts of accounts together or separately.
9. What does definition of a chart of account contains?
Ans: chart of account key
Name
Maintenance language
Length of the GL Account Number
Controlling Integration
Group chart of accounts (Consolidation)
Block Indicator
10. Can one COA be assigned to several companies?
Ans: yes. One COA can be assigned to several companies.
11) What is account group and what does it control?
Ans: Account group determines which fields you can configure on the G/L master record. It is necessary to have at least two one for B/S and another one for P&L a/c.
It controls the Number ranges of GL A/C.
The status of fields of the master record of GL belongs to company code area.
12) What is reconciliation account; can you directly enter documents in that a/c?
Ans: When you p! ost items to a subsidiary ledger, the system automatically posts the same data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.
We can’t use reconciliation account for direct postings.
13) How do you control field status of GL master records and from where do you control!
Ans: Field status variant is maintained all FSGs.
14) What are the segments of GL master record?
Ans:
- COA Segment
A/C group
Nature of account
Short text
GL a/c long text
Trading partner
Group Account Number
- Company code segment
Account currency
Tax
Reconciliation a/c for a/c type
OIM,LID,FSG.
15) What does Field status group assigned to a GL master record controls?
Ans: It controls the account assignments that are made to the account. Specifically the field status group controls whether postings to cost centers, internal orders, profitability segments and so on are required, not allowed (suppressed), or optional.
16) What is Country and operational chart of account? Why do you use group chart of account?
Ans: Operational chart of account – Day to day activities It is mandatory.
Country COA – It’s used for legal specific requirement of each country. It’s additional and optional.
Group COA used for consolidation of Company codes. This is for group consolidation purpose.
17) What are all the segments in a Customer/Vendor master record?
Ans: Segments in Customer Segments in Vendor
- General Data segment General data segment
- Company code segment Company code segment
- Sales area segment Purchasing organization Segment
18) What is open line item management? What do you mean by clearing open line items?
Ans: Open item management is further reconciliation function. OIM allows you to display the open and cleared items and amounts in an account. OIM should be used if an offsetting entry is made for every line item posted in the account. The a/c is reconciled and cleared against another account. Ex. Salary clearing account and GR/IR Clearing account.
19) What is residual payment and part payment?
Ans: Residual payment it clears original invoice with incoming amount and create new line item for remaining outstanding amount.
Partial payment it leaves the original invoice amount and creates new
line item for incoming amount.
20) What is internal and external number ranges?
Ans: Internal Number Ranges: Doc. No will be provided by the system automatical! ly in serial order allotting the next available progressive number. The number must be in numerical.
External Number ranges: Doc. No will be given manually by the end user. System will not lock no automatically in this case. User can pick the number randomly. Number may be an alpha numeric
Question:
Which of the following statements are correct?
A More than one chart of accounts can be created for each client
B The chart of accounts contains all the G/L accounts, vendor accounts and customer accounts
C More than one company code can be allocated to the same chart of accounts
D The chart of accounts controls all the customising settings in the R/3 system
E All accounts within a chart of accounts must have the same tax code
Question:
What status reports does Cash Management and forecasting include?
A. Cash management position
B. Liquidity forecast
C. Credit limit report
D. G/L account balances
E. Bill holdings
Question:
Which of the following are clearing procedures in accounts receivable?
A. Incoming payment
B. Down payment request
C. Credit memo
D. Transfer posting
Question:
When creating an Overhead Cost Order, the first order information which must be entered is:
A. Order status
B. Order type
C. Settlement type
D. Curreny
E. Classification code
Question:
When creating an Overhead Cost Order, the settlement rule must be entered in the control data.
Which settlement receivers are available for internal orders?
A. Cost center
B. Orders
C. General ledger accounts
D. Asset
E. Vendor
Question:
In Controlling, a distinction is made between master data, planning, actual data and the information system.
Which of the following master data belongs to Controlling?
A. G/L account
B. Work center
C. Cost center
D. Activity type
E. Supplier
Question:
Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver relationship exists. However, not all Sender/Receiver combinations are allowed.
Which of the following combinations make business sense?
A. Sender. Cost Center, Order, Project
Receiver. Cost Center, Order, Project
B. Sender. Order
Receiver. Cost Center, Project
C Sender. Cost Center
Receiver. Cost Center, Order, Project, Cost Object
Question:
Period closing activities are also performed in Controlling. This is dependent on certain prerequisites. Which of the following are MINIMUM criteria before it makes sense to carry out period closing?
A. The posting period has been closed.
B. Materials have been withdrawn.
C. Personnel costs have been incurred.
D. Overhead has been incurred.
E. An order was closed.
Answer:
A More than one chart of accounts can be created for each client
B The chart of accounts contains all the G/L accounts, vendor accounts and customer accounts
C More than one company code can be allocated to the same chart of accounts
D The chart of accounts controls all the customising settings in the R/3 system
E All accounts within a chart of accounts must have the same tax code
Question:
What status reports does Cash Management and forecasting include?
Answer:
A. Cash management position
B. Liquidity forecast
C. Credit limit report
D. G/L account balances
E. Bill holdings
Question:
Which of the following are clearing procedures in accounts receivable?
Answer:
A. Incoming payment
B. Down payment request
C. Credit memo
D. Transfer posting
Question:
When creating an Overhead Cost Order, the first order information which must be entered is:
Answer:
A. Order status
B. Order type
C. Settlement type
D. Curreny
E. Classification code
Question:
When creating an Overhead Cost Order, the settlement rule must be entered in the control data.
Which settlement receivers are available for internal orders?
Answer:
A. Cost center
B. Orders
C. General ledger accounts
D. Asset
E. Vendor
Question:
In Controlling, a distinction is made between master data, planning, actual data and the information system.
Which of the following master data belongs to Controlling?
Answer:
A. G/L account
B. Work center
C. Cost center
D. Activity type
E. Supplier
Question:
Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver relationship exists. However, not all Sender/Receiver combinations are allowed.
Which of the following combinations make business sense?
Answer:
A. Sender. Cost Center, Order, Project
Receiver. Cost Center, Order, Project
B. Sender. Order
Receiver. Cost Center, Project
C. Sender. Cost Center
Receiver. Cost Center, Order, Project, Cost Object
Question:
Period closing activities are also performed in Controlling. This is dependent on certain prerequisites. Which of the following are MINIMUM criteria before it makes sense to carry out period closing?
Answer:
A. The posting period has been closed.
B. Materials have been withdrawn.
C. Personnel costs have been incurred.
D. Overhead has been incurred.
E. An order was closed.
Pl. prepare yourself on the following broad lines:
Implementation exp.:
Brief about the project you did: w.r.t. the main activity of the client, How many plants they had, What modules were implemented, Who were the implementers, What’s the implementation team size, How many were in your module team, What’s your role in the project with respect to the activities you partook in the project, The Enterprise Structure with regard to the no. of Company Codes, any Business Areas or Profit Centers defined, Cost Centers defined, What’s the period of the project, When did they Go-Live?, Any issues you’d solved during ‘Support’ phase?
Questions on conceptual understanding:
a) SAP R/3 definition and 3-Tier Architecture
b) ‘Real time integration’ advantage of SAP
c) ASAP methodology
d) Solution Manager
e) Client / Company / Company Code / Business Area
f) Business Area vs Profit Center Approach
g) How effective will be the Financial Statements generated through Business Areas
h) With Holding Taxes vs Extended WHT
i) Field Status Concepts (G/L master fields controlled through Account Group and Document entry through Field Status Group set in the G/L master)
j) Special G/L transactions
k) Open item management
l) Reconciliation Accounts
m) Subsidiary Ledgers
n) Sort key
o) Negative Postings Allowed
p) Special periods
q) Only balances in local currency
r) Important Posting keys for G/L, A/R, A/P, AA, Stock Entries
s) Assessment vs Distribution
t) Org. Structure for FI
u) Org. Structure for CO
General questions:
a) Educational Background
b) What influenced you to go in for SAP career?
c) Functional Career
d) Present earnings vs Expected pay
e) Inclination to relocate
SAF FI Technical Interview Questions 2
Questions are answer best of my knowledge, if I am wrong, please correct me..anyone…………
1. How can be or in what way baseline date is important in Automatic Payment Program run?
The Baseline date is used to calculate the due date by taking into account the payment terms. On the APP, the baseline date helps to pick the relevant invoices for payment. During the APP run when invoices are pulled into the run, the system checks the ‘Next Payment Date’ before picking the invoices to be paid.
2. Please tell me the procurement cycle how it works?
Procurement cycle – a sales order is placed on a requirement made by a customer, after which it is passed on to create a purchase order (this could either happen based on the requirements on the SO, or a planned SO). the value flow gets passed on to FI at the time of goods movement. In the case of SD, the impact on FI happens only at the time of billing.
3. Difference between Depreciation ,Accumulated Depreciation and APC?
What is APC?
Depreciation – a decrease in the value of an asset due to wear and tear
Accumulated Depreciation – the total amount of depreciation calculated on a particular asset.
APC – refers to Asset transactions other than depreciation
4. What is GR/IR?What journal entries we should pass for this?
The GR/IR – the goods receipt/Invoice Receipt account is used to post to whenever goods that are not yet invoiced have been received or when invoices arrive b4 the the delivery of goods.
During the time between the invoice being created and delivery of goods, there can be a timing difference, in order to accommodate this timing difference, a GR/IR account is maintained temporarily to record the flow .
5. What are the accounting entries take place in MM and SD?
Value from MM to FI is defined in OBYC…. on the material master the flow of values are assigned on the Costing, acctg, etc tabs where the system helps to post the necessary stock values into the appropriate GL accounts. helps to determine, the GL accounts updated when there is a movement of goods.
SD-FI - VKOA
6. Can we assign one Controlling area to two different Company Codes (but the company codes having different
fiscal years/different currencies
Company code should have same financial year, may have different currencies.
You can assign 2 or more company codes to one controlling area as long as the chart of accounts are same. Furthermore, if you have different fiscal year variant in the company code, then make sure that the number of period remain the same.
7. While posting transaction, can we give cost centre / production order at time.
Yes it is posiiable , but in such situation cost centre will be real and production order is stastical.
If you assign both cost center and Prd Order then since Prod. Order are real co object, Cost center entry would be statistical.
8. Which Master data uploads will be done?
The question is not very clear. If you are talking about CO Master data. Then Cost center need to be uploaded. You can use Data Transfer Workbench or write abap for it.
9. Can we run Payment Programe giving ( Hdfc vendor detailes ) City bank in Payment run programe?
Yes can be possible , this can resolved through ranking order and bank optimization in FBZP.
You use use further selection in proposal paramater, if you would like to filter the open item based on the city
10. What does document header control?
Field status.
11. After entering a document can you delete the entry? Can you change the document?
Which fields’ can/not is changed?
Document header cannont be changed, after posting the document you cannot change. only if you want to change the document the reseversal entry.
12. What is a special GL transaction?
The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable , aqusition
13. How do you reverse cleared documents?
By doing reversal posting.
14. What is base line date? Why is that used? Can this be changed?
For paymentterms it is used. base line date is the due date
6. A company code is:
a) [ ] an independent accounting entity (the smallest organization element for which a complete self-contained set of accounts can be drawn up).
b) [ ] an organizational unit in an enterprise that represents a closed system used for cost accounting purposes.
c) [ ] an organizational unit that provides an additional evaluation level for the purpose of segment reporting, for example.
d) [ ] a dependent accounting entity, according to Fiscal Year.
e) [ ] the highest level in the R/3 system hierarchy.
7. Consider the following sentences:
7.1. The variant principle is a three-step method used in R/3 to assign special properties to one or more R/3 objects.
7.2. One of the disadvantages to use variants is that it can't deal with the maintenance of properties, which are common among several business objects.
7.3. For using the variant principle, you must define the variant, populate it with values and assign it to the R/3 objects.
7.4. This principle is used for Fiscal Years, Posting Periods and so on.
Which of them is false?
a) [ ] 7.1 and 7.2.
b) [ ] 7.1 and 7.3.
c) [ ] 7.1.
d) [ ] 7.2.
e) [ ] 7.3.
8. Consider the following sentences:
8.1. A fiscal year has to be defined by means of separating business transactions into different periods.
8.2. Special periods are used for postings, which are related to the process of the year-end closing. In total, 16 special periods can be used.
8.3. The Fiscal Year variant only defines the amount of periods and their start and finish dates.
8.4. The Fiscal Year is defined as a variant, which is assigned to the chart of accounts.
Which of them are true?
a) [ ] 8.1 and 8.2.
b) [ ] 8.1 and 8.3.
c) [ ] 8.2 and 8.3.
d) [ ] 8.2 and 8.4.
e) [ ] 8.3 and 8.4.
9. What is an independent fiscal year variant (Please choose the correct sentence)?
a) [ ] It is a variant which the postings periods are only equal to the months of the year.
b) [ ] It is a variant which you can define different number of periods, according to the year.
c) [ ] It is a variant which each own fiscal year uses the same number of periods, and the postings periods always start and end at the same day of the year.
d) [ ] It is a variant which allows the use of different number of posting periods.
e) [ ] It is a variant not normally used because of its particularity.
10. Consider the following statements about currencies concepts:
10.1. The currency code identifies each currrency that will be used into R/3 system.
10.2. You have to define all the worldÂ’s currency into R/3 system
10.3. Exchange rate types distinguishes the exchange rates to be considered for various purposes, such as valuation, translation, conversion, planning, etc.
Which of them is true (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] 10.1.
b) [ ] 10.2.
c) [ ] 10.3.
d) [ ] none of them.
e) [ ] all of them.
11. Consider the following sentences:
11.1. A base currency can be assigned to an exchange rate type.
11.2. To deal with exchange rate spreads, two very efficient combinations of the exchange rate tools are using a base currency for the average rate (M) and using the exchange rate spreads to calculate the buying and selling rates (B and G).
11.3. A base currency can be used for an average, a buying or a selling rate.
11.4. The relations between currencies have to be maintained per exchange rate type and currency pair in the translation factors.
Which of these combinations is true?
a) [ ] 11.1, 11.3 and 11.4.
b) [ ] 11.1, 11.2 and 11.4.
c) [ ] 11.2, 11.3 and 11.4.
d) [ ] 11.1, 11.2 and 11.3.
e) [ ] 11.1, 11.2, 11.3 and 11.4.
12. Consider the following sentences about the direct quotation:
12.1. It is also known as price notation.
12.2. The currency value is expressed in units of the foreign currency per unit of local currency.
12.3. For direct quotation, the prefix to indicate the rate is “/”.
What is the correct option?
a) [ ] 12.1.
b) [ ] 12.2.
c) [ ] 12.3.
d) [ ] none of them.
e) [ ] all of them.
13. Consider the following sentences about the indirect quotation:
13.1. It is also known as volume notation.
13.2. The currency value is expressed in the local currency per unit of foreign currency.
13.3. For indirect quotation, there is no prefix to difference between direct quotation.
What is the correct option?
a) [ ] all of them.
b) [ ] none of them.
c) [ ] 12.3.
d) [ ] 12.2.
e) [ ] 12.1.
14. What of these alternatives are considered master data (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Chart of Accounts.
b) [ ] G/L Accounts.
c) [ ] Vendor.
d) [ ] Customer.
e) [ ] Asset.
15. What can we define into the chart of accounts customizing transaction (OB13 transaction, Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Description.
b) [ ] Maintenance language.
c) [ ] Length of the company code.
d) [ ] Length of the G/L account number.
e) [ ] Blocking / unblocking chart of accounts.
16. Consider the following sentences about the chart of accounts segment:
16.1. It contains the Company Code, Account number and the field status group.
16.2. Whenever you need to enter information for a company code for an account number, you have to type again the information related to chart of accounts segment.
16.3. Texts can be displayed using the program “Account assignment manual”(RFSKTH00).
16.4. Key words facilitate the search for account numbers.
Which of these combinations are false (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] 16.1.
b) [ ] 16.2.
c) [ ] 16.3.
d) [ ] 16.4.
e) [ ] none of them.
17. True or false?
17.1. Every company code that needs to use an account from the assigned chart of accounts has to create its own company code segment.
a) [ ] True b) [ ] False
17.2. For P+L statement accounts, the balance is carried forward to the same account.
a) [ ] True b) [ ] False
17.3. In the chart of accounts segment, it is necessary to indicate whether the account will be a balance sheet or a profit+loss statement account.
a) [ ] True b) [ ] False
17.4. Number intervals for G/L account master records can overlap.
a) [ ] True b) [ ] False
17.5. It is not possible to influence the appearance of an account’s master data.
a) [ ] True b) [ ] False
18. Consider the following sentences about field status:
18.1. Fields which are _____________ can be ____________.
18.2. Fields which have an entry that ________________ can be set to
_________ only (even in change mode).
Which of the options below matches the blank spaces of those sentences?
a) [ ] used/supressed for 18.1; must be changed/display for 18.2.
b) [ ] not used/supressed for 18.1; must be changed/display for 18.2.
c) [ ] not used/optional for 18.1; should not be changed/supressed for 18.2.
d) [ ] not used/supressed for 18.1; should not be changed /display for 18.2.
e) [ ] used/optional for 18.1; must be changed/display for 18.2.
19. Consider the following sentences about field status:
19.1. Fields which _____________ can be made ____________.
19.2. Fields that can be entered, but are not required, can be set to _________ entry.
Which of the options below matches the blank spaces of those sentences?
a) [ ] must not have an entry/optional for 19.1; suppresed for 19.2.
b) [ ] must have an entry/supressed for 19.1; suppresed for 19.2.
c) [ ] must have an entry/optional for 19.1; optional for 19.2.
d) [ ] must have an entry/required for 19.1; optional for 19.2.
e) [ ] must not have an entry/required for 19.1; optional for 19.2.
20. Consider the following sentences:
20.1. Reconciliation accounts are general ledger accounts assigned to the business partner master records to record all transactions in the sub-ledger.
20.2. For accounts without line item display, the most important data from the posted line items is stored in a special index table.
20.3. The account currency must be in the local currency.
20.4. Items in accounts with open item management means the G/L accounts should have a offsetting posting for a given business transaction.
Which of these are true (Please choose the correct sentence)?
a) [ ] 20.1 and 20.3.
b) [ ] 20.2 and 20.4.
c) [ ] 20.1 and 20.2.
d) [ ] 20.2 and 20.3.
e) [ ] 20.1 and 20.4.
Answers:
1. C
2. A, C, D, E.
3. D
4. A, B, C, D, E.
5. B, D, E.
6. A
Item “B” is the definition of controlling area.
Item “C” is the definition of business area.
Item “D” is not any definition.
Item “E” is the definition of client.
7. D
In fact, the main advantage of using variants is that it is easier to
maintain properties, which are common among several business objects.
8. B
9. C
10. A, C.
Most of the world’s currencies are already defined into R/3 system.
11. B
Be careful: A base currency can only be used for an average rate, not for a selling or a buying rate.
12. A
13. E
14. B, C, D, E.
A chart of accounts is a variant, which contains the structure and the basic information about general ledger accounts.
15. A, B, D, E.
16. A, B.
17. True or false:
17.1. True.
17.2. False. For P+L statement accounts the balance is carried forward to a retained earnings account and the P+L statement account is set to zero.
17.3. True.
17.4. True.
17.5. False. It is possible to influence the appearance of an account’s master data using the field status.
18. D
19. D
20. E
SAP FI/CO Sample Questions and Answers 2
1. Since the line item display takes up additional system resources, you should only use it if there is no other way of looking at the line items. So, you should not activate the line item display for the following accounts (Note: we can have more than one correct sentence. Please select the sentences you think they are correct):
a) [ ] P+L Statement.
b) [ ] Reconciliation.
c) [ ] Revenue.
d) [ ] Material Stock.
e) [ ] Tax.
2. Consider the following statements:
2.1. Accounts with open item management must have line item display activated.
2.2. You can activate or deactivate open item management everytime, even if the account hasnÂ’t a zero balance.
2.3. You can select both local and foreign currencies as account currency.
2.4. If the account is the local currency, the account can only be posted to this currency.
2.5. When using the “Only Balances in Local Currency” indicator in the master data record, transaction figures are only managed for amounts translated into local currency.
Which of the above statements are true (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] 2.1.
b) [ ] 2.2.
c) [ ] 2.3.
d) [ ] 2.4.
e) [ ] 2.5.
3. True or false?
3.1. The “Only Balances in Local Currency” indicator must not be set in reconciliation accounts for customers or vendors.
a) [ ] True. b) [ ] False.
3.2. The “Only Balances in Local Currency” indicator is usually set in balance sheet accounts that are not managed in foreign currencies and not managed on an open item basis.
a) [ ] True. b) [ ] False.
3.3. Accounts with a foreign currency as an account currency can be posted to any currency.
a) [ ] True. b) [ ] False.
3.4. You can use a group chart of accounts for internal purposes.
a) [ ] True. b) [ ] False.
3.5. The usage of a financial statement version for the group chart of accounts is optional.
a) [ ] True. b) [ ] False.
4. What is the disadvantage of using the group chart of accounts (Please choose the correct sentence)?
a) [ ] Because changes to existing G/L Accounts are effective as soon as they have been saved and could have extensive consequences.
b) [ ] Because accounts with the account currency as local currency can only be posted to this local currency.
c) [ ] Because the company codes use different operational chart of accounts, you cannot carry out cross-company code controlling.
d) [ ] Because the group chart of accounts must be assigned to each operational chart of accounts.
e) [ ] Because you must enter the group account number in the chart of acounts segment of the operational account.
5. Consider the following statements:
5.1. You cannot use the country chart of accounts if you desire to use the cross-company code controlling.
5.2. The disadvantage of using country chart of accounts is the accounting clerks who may be familiar with the country chart of accounts first have to get used to using the operational chart of accounts.
5.3. Reconciliation accounts are updated on a daily basis.
Which of them are false (Please choose the correct sentence)?
a) [ ] 5.1 and 5.2.
b) [ ] 5.1 and 5.3.
c) [ ] 5.2 and 5.3.
d) [ ] all of them.
e) [ ] none of them.
6. Which are the segments of the SD view of the customer account master data (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Client.
b) [ ] Company Code.
c) [ ] Controlling Area.
d) [ ] Sales Area.
e) [ ] Purchasing Organization.
7. Which are the segments of the MM view of the customer account master data (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Client.
b) [ ] Company Code.
c) [ ] Controlling Area.
d) [ ] Sales Area.
e) [ ] Purchasing Organization.
8. What is the segment that makes complete both customer and vendor accounts (Please choose the correct sentence)?
a) [ ] Client.
b) [ ] Company Code.
c) [ ] Controlling Area.
d) [ ] Sales Area.
e) [ ] Purchasing Organization.
9. What characteristics are configured as standard for every customer/vendor account (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Line Item Display.
b) [ ] Company Code.
c) [ ] Currency.
d) [ ] Open Item Management.
e) [ ] Purchasing Organization.
10. Consider the following statements:
10.1. Number ranges for customer/vendor accounts can overlap.
10.2. An one-time account is a special customer/vendor master record which a company rarely do business.
10.3. The account group is used to control the fields displayed in the master record.
10.4. If you enter an alternative payer, the amount to clear the open items due in the account is paid by the alternative payer.
10.5. One number range can only be assigned to one account group.
Which of the above statements are true (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] 10.1.
b) [ ] 10.2.
c) [ ] 10.3.
d) [ ] 10.4.
e) [ ] 10.5.
11. True or false?
11.1. For every bank that is used in the system (for example, as a house bank or as a customer/vendor bank) you have to create a bank master record.
a) [ ] True. b) [ ] False.
11.2. Banks that are used by your company are defined as house banks.a) [ ] True. b) [ ] False.
11.3. You cannot create bank master data when entering bank information in the customer or vendor master record.
a) [ ] True. b) [ ] False.
11.4. Bank Account and G/L Account are the same master data object.
a) [ ] True. b) [ ] False.
11.5. Customers that use the lockbox function can create a batch input session that automatically updates customer banking information in the master record.
a) [ ] True. b) [ ] False.
12. Consider the following statements:
12.1. The system can assign the document numbers or the user can assign
the number during document entry.
12.1. A business transaction creates only one document.
12.3. Document types are defined at company code level.
12.4. Number ranges for document numbers and account types defined for postings are defined by the document types.
12.5. Document types also define whether invoices are posted with the net procedure.
Choose the correct option:
a) [ ] 12.1, 12.4 and 12.5 are correct.
b) [ ] 12.2, 12.4 and 12.5 are correct.
c) [ ] 12.3, 12.4 and 12.5 are correct.
d) [ ] 12.1, 12.3 and 12.4 are correct.
e) [ ] 12.1, 12.2 and 12.5 are correct.
13. What do the posting keys specify (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Whether the line item is connected to a payment transaction or not.
b) [ ] Whether the posting is sales-relevant and the sales figure of the account is to be updated by the transaction, for example, by the posting of a customer invoice.
c) [ ] Whether the line items contain “credit” or “debit” values.
d) [ ] Whether the line items are valid for a business transaction.
e) [ ] Whether the accounts are allowed for posting.
14. Consider the following statements:
14.1. A company code must be assigned to a posting period variant to have the control for posting periods.
14.2.‘+’ symbol represents all account types in the posting period customizing screen.
14.3. The account interval in the posting period customizing screen can be both G/L and subledger accounts.
14.4. The maximum amounts are defined per company code in “tolerance groups”.
14.5. It is not possible to assign tolerance groups to user logon ID’s.
Choose the correct option:
a) [ ] 14.1, 14.4 and 14.5 are correct.
b) [ ] 14.2, 14.4 and 14.5 are correct.
c) [ ] 14.3, 14.4 and 14.5 are correct.
d) [ ] 14.1, 14.2 and 14.4 are correct.
e) [ ] 14.1, 14.2 and 14.5 are correct.
15. What fields of a FI Document Header section can be changed after a document has already been posted (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Fiscal Year.
b) [ ] Reference Number.
c) [ ] Text fields.
d) [ ] Header text.
e) [ ] Posting date.
16. About the change control, what conditions below are applicable (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
16.1. The posting period is already closed.
16.2. The line item is not yet cleared.
16.3. The document is a credit memo for an invoice.
16.4. The document is not a credit memo from a down payment.
16.5. The line item is either a debit in a customer account or a credit in a vendor account.
a) [ ] 16.1.
b) [ ] 16.2.
c) [ ] 16.3.
d) [ ] 16.4.
e) [ ] 16.5.
17. What are the prerequisites to enable negative postings (Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] You have to define reversal reasons for negative reversal.
b) [ ] You have to ensure company code permits negative postings.
c) [ ] You have to define the document type that explicitly allows negative postings.
d) [ ] You have to use cleared items.
e) [ ] You have to reset cleared items.
18. What is the purpose of the terms of payment (Please choose the correct sentence)?
a) [ ] Calculate a cash discount and invoice due date.
b) [ ] Calculate the tax amounts.
c) [ ] Enable the cross-company code transactions.
d) [ ] Define the baseline date.
e) [ ] Calculate only the required conditions for SD invoices.
19. Consider the following statements:
19.1. Terms of payments are copied from invoice to credit memos when they are linked to.
19.2. Inserting a “V” in the invoice reference field during document entry means the terms of payment are activated in the
non-invoice-related credit memos.
19.3. The account type field in terms of payment basic data screen should be defined separately, to prevent any done change in the term of payment.
19.4. The system cannot define the splitment of an installment payment, at least you define it in the terms of payment.
19.5. The day limits define the dates of the cash discount periods.
Which of the statements above is false (Please choose the correct sentence)?
a) [ ] 19.1.
b) [ ] 19.2.
c) [ ] 19.3.
d) [ ] 19.4.
e) [ ] 19.5.
20. True or false?
20.1. SAP supports tax on sales and purchases, US sales tax, additional taxes and withholding tax as tax systems for different countries.
a) [ ] True. b) [ ] False.
20.2. Only national level of taxation is allowed in the R/3 system.
a) [ ] True. b) [ ] False.
20.3. A tax calculation procedure is assigned to every company code for carrying out tax calculations.
a) [ ] True. b) [ ] False.
20.4.A jurisdiction code is a combination of the codes of tax authorities that tax movements of goods and use their own tax rates.
a) [ ] True. b) [ ] False.
20.5. If you desire to post manual tax postings, you have to flag the “Post Automatically Only” field of the account master record.
a) [ ] True. b) [ ] False.
Answers:
1. B, C, D, E.
2. A, C, E.
3. True or false:
3.1. True.
3.2. True.
3.3. False. Accounts with a foreign currency as an account currency can only be posted to in this foreign currency.
3.4. True.
3.5. False. You must use a financial statement version for the group chart of accounts.
4. C.
Item “a” is related to Collective Processing for G;L Accounts Master Data.
Item “b” is not true for the R/3 system concept. If the account currency is the local currency, the account can be posted to in any currency.
Item “d” and “e” are some actions to be done for using group chart of accounts, so, they are not the disadvantage.
5. B.
In fact, since all company codes use the same operational chart of accounts for postings, you can carry out cross-company code controlling. About Reconciliation accounts, they are updated realtime.
6. A, D.
7. A, E.
8. B.
9. A, D.
10. B, C, D.
NOTE: A number range can be assigned to several account groups.
11. True or false?
11.1. True.
11.2. True.
11.3. False. In fact, we can create bank master data when entering bank
information in the customer or vendor master record.
11.4. False. Each bank account is reflected in the SAP System by a combination of house bank ID and account ID. This combination is entered in a G/L account that represents the bank accounting the general ledger.
11.5. True.
12. A.
13. A, B, C, E.
14. D.
15. B, C.
16. B, D, E.
17. A, B, C.
18. A.
19. E.
The day limits are used to store several versions of terms of payment under the same terms of payment key.
20. True or false:
20.1. True.
20.2. False. Two types of taxation can be represented in the R/3 system: taxation at national level and taxation at regional/jurisdiction level.
20.3. False. A tax calculation procedure is assigned to every country for carrying out tax calculations.
20.4. True
20.5. False. If you have selected this field, no manual tax postings are allowed
SAP FI Transaction Code List 1
How to reverse a cleared documents?
The following procedure is to be followed to reverse the cleared document.
1. Reset the cleared document and reverse the document.
Path # Accounting --> financial Accounting --> C/L --> Document--> Reset Cleared items - T. code : FBRA
In this screen select resetting and reverse radio button and give the reversal reason. : 01 and save the settings.
*-- Maddipati
F-01 Enter Sample Document
F-02 Enter G/L Account Posting
F-03 Clear G/L Account
F-04 Post with Clearing
F-05 Post Foreign Currency Valuation
F-06 Post Incoming Payments
F-07 Post Outgoing Payments
F-18 Payment with Printout
F-19 Reverse Statistical Posting
F-20 Reverse Bill Liability
F-21 Enter Transfer Posting
F-22 Enter Customer Invoice
F-23 Return Bill of Exchange Pmt Request
F-25 Reverse Check/Bill of Exch.
F-26 Incoming Payments Fast Entry
F-27 Enter Customer Credit Memo
F-28 Post Incoming Payments
F-29 Post Customer Down Payment
F-30 Post with Clearing
F-31 Post Outgoing Payments
F-32 Clear Customer
F-33 Post Bill of Exchange Usage
F-34 Post Collection
F-35 Post Forfaiting
F-36 Bill of Exchange Payment
F-37 Customer Down Payment Request
F-38 Enter Statistical Posting
F-39 Clear Customer Down Payment
F-40 Bill of Exchange Payment
F-41 Enter Vendor Credit Memo
F-42 Enter Transfer Posting
F-43 Enter Vendor Invoice
F-44 Clear Vendor
F-46 Reverse Refinancing Acceptance
F-47 Down Payment Request
F-48 Post Vendor Down Payment
F-49 Customer Noted Item
F-51 Post with Clearing
F-52 Post Incoming Payments
F-53 Post Outgoing Payments
F-54 Clear Vendor Down Payment
F-55 Enter Statistical Posting
F-56 Reverse Statistical Posting
F-57 Vendor Noted Item
F-58 Payment with Printout
F-59 Payment Request
F-60 Maintain Table: Posting Periods
F-62 Maintain Table: Exchange Rates
F-63 Park Vendor Invoice
F-64 Park Customer Invoice
F-65 Preliminary Posting
F-66 Park Vendor Credit Memo
F-67 Park Customer Credit Memo
F-90 Acquisition from purchase w. vendor
F-91 Asset acquis. to clearing account
F-92 Asset Retire. frm Sale w/ Customer
F.01 ABAP/4 Report: Balance Sheet
F.02 Compact Journal
F.03 Reconciliation
F.04 G/L: Create Foreign Trade Report
F.05 Foreign Currency Val.: Open Items
F.06 Foreign Currency Valuation:G/L Assts
F.07 G/L: Balance Carried Forward
F.08 G/L: Account Balances
F.09 G/L: Account List
F.0A G/L: FTR Report on Disk
F.0B G/L: Create Z2 to Z4
F.10 G/L: Chart of Accounts
F.11 G/L: General Ledger from Doc.File
F.12 Advance Tax Return
F.13 ABAP/4 Report: Automatic Clearing
F.14 ABAP/4 Report: Recurring Entries
F.15 ABAP/4 Report: List Recurr.Entries
F.16 ABAP/4 Report: G/L Bal.Carried Fwd
F.17 ABAP/4 Report: Cust.Bal.Confirmation
F.18 ABAP/4 Report: Vend.Bal.Confirmation
F.19 G/L: Goods/Invoice Received Clearing
F.1A Customer/Vendor Statistics
F.1B Head Office and Branch Index
F.20 A/R: Account List
F.21 A/R: Open Items
F.22 A/R: Open Item Sorted List
F.23 A/R: Account Balances
F.24 A/R: Interest for Days Overdue
F.25 Bill of Exchange List
F.26 A/R: Balance Interest Calculation
F.27 A/R: Periodic Account Statements
F.28 Customers: Reset Credit Limit
F.29 A/R: Set Up Info System 1
F.2A Calc.cust.int.on arr.: Post (w/o OI)
F.2B Calc.cust.int.on arr.: Post(with OI)
F.2C Calc.cust.int.on arr.: w/o postings
F.2D Customrs: FI-SD mast.data comparison
F.2E Reconciliation Btwn Affiliated Comps
F.2F Management Acct Group Reconciliation
F.2G Create Account Group Reconcil. G/L
F.30 A/R: Evaluate Info System
F.31 Credit Management - Overview
F.32 Credit Management - Missing Data
F.33 Credit Management - Brief Overview
F.34 Credit Management - Mass Change
F.35 Credit Master Sheet
F.36 Adv.Ret.on Sls/Pur.Form Printout(DE)
F.37 Adv.rept.tx sls/purch.form print (BE
F.38 Transfer Posting of Deferred Tax
F.39 C FI Maint. table T042Z (BillExcTyp)
F.40 A/P: Account List
F.41 A/P: Open Items
F.42 A/P: Account Balances
F.44 A/P: Balance Interest Calculation
F.45 A/P: Set Up Info System 1
F.46 A/P: Evaluate Info System
F.47 Vendors: calc.of interest on arrears
F.48 Vendors: FI-MM mast.data comparison
F.4A Calc.vend.int.on arr.: Post (w/o OI)
F.4B Calc.vend.int.on arr.: Post(with OI)
F.4C Calc.vend.int.on arr.: w/o postings
F.50 G/L: Profitability Segment Adjustmnt
F.51 G/L: Open Items
F.52 G/L: Acct Bal.Interest Calculation
F.53 G/L: Account Assignment Manual
F.54 G/L: Structured Account Balances
F.56 Delete Recurring Document
F.57 G/L: Delete Sample Documents
F.58 OI Bal.Audit Trail: fr.Document File
F.59 Accum.Clas.Aud.Trail: Create Extract
F.5A Accum.Clas.Aud.Trail: Eval.Extract
F.5B Accum.OI Aud.Trail: Create Extract
F.5C Accum.OI Audit Trail: Display Extr.
F.5D G/L: Update Bal. Sheet Adjustment
F.5E G/L: Post Balance Sheet Adjustment
F.5F G/L: Balance Sheet Adjustment Log
F.5G G/L: Subseq.Adjustment(BA/PC) Sp.ErA
F.5I G/L: Adv.Rep.f.Tx on Sls/Purch.w.Jur
F.61 Correspondence: Print Requests
F.62 Correspondence: Print Int.Documents
F.63 Correspondence: Delete Requests
F.64 Correspondence: Maintain Requests
F.65 Correspondence: Print Letters (Cust)
F.66 Correspondence: Print Letters (Vend)
F.70 Bill/Exchange Pmnt Request Dunning
F.71 DME with Disk: B/Excha. Presentation
F.75 Extended Bill/Exchange Information
F.77 C FI Maintain Table T045D
F.78 C FI Maintain Table T045B
F.79 C FI Maintain Table T045G
F.80 Mass Reversal of Documents
F.81 Reverse Posting for Accr./Defer.Docs
F.90 C FI Maintain Table T045F
F.91 C FI Maintain Table T045L
F.92 C FI Maintain T012K (Bill/Exch.)
F.93 Maintain Bill Liability and Rem.Risk
F.97 General Ledger: Report Selection
F.98 Vendors: Report Selection
F.99 Customers: Report Selection
F/LA Create Pricing Report
F/LB Change pricing reports
F/LC Display pricing reports
F/LD Execute pricing reports
F00 SAPoffice: Short Message
F000 Accounting
F010 ABAP/4 Reporting: Fiscal Year Change
F01N Debit position RA single reversal
F01O Vacancy RU single reversal
F01P Accruals/deferrals single reversal
F01Q Debit position MC single reversal
F01R MC settlement single reversal
F01S Reverse Periodic Posting
F01T Reverse Acc./Def. General Contract
F040 Reorganization
F041 Bank Master Data Archiving
F042 G/L Accounts Archiving
F043 Customer Archiving
F044 Vendor Archiving
F045 Document Archiving
F046 Transaction Figures Archiving
F101 ABAP/4 Reporting: Balance Sheet Adj.
F103 ABAP/4 Reporting: Transfer Receivbls
F104 ABAP/4 Reporting: Receivbls Provisn
F107 FI Valuation Run
F110 Parameters for Automatic Payment
F111 Parameters for Payment of PRequest
F13E ABAP/4 Report: Automatic Clearing
F150 Dunning Run
F48A Document Archiving
F53A Archiving of G/L Accounts
F53V Management of G/L Account Archives
F56A Customer Archiving
F58A Archiving of Vendors
F61A Bank archiving
F64A Transaction Figure Archiving
F66A Archiving of Bank Data Storage
F8+0 Display FI Main Role Definition
F8+1 Maintain FI Main Role Definition
F8+2 Display FI Amount Groups
F8+3 Maintain FI Amount Groups
F8B4 C FI Maintain Table TBKDC
F8B6N C FI Maintain Table TBKPV
F8BC C FI Maintain Table TBKFK
F8BF C FI Maintain Table T042Y
F8BG Maintain Global Data for F111
F8BH Inconsistencies T042I and T042Y
F8BJ Maintain Clearing Accts (Rec.Bank)
F8BK Maintain ALE-Compatible Pmnt Methods
F8BM Maintain numb.range: Payment request
F8BN Corr.Acctg Documents Payment Block
F8BO Payment request archiving
F8BR Levels for Payment Requests
F8BS Detail display of payment requests
F8BT Display Payment Requests
F8BU Create payment runs automatically
F8BV Reversal of Bank-to-Bank Transfers
F8BW Reset Cleared Items: Payt Requests
F8BZ F111 Customizing
F8XX Payment Request No. Ranges KI3-F8BM
FA39 Call up report with report variant
FAKA Config.: Show Display Format
FAKP Config.: Maintain Display Format
FAR1 S FI-ARI Maint. table T061A
FARA S FI-ARI Maint. table T061P/Q
FARB C FI-ARI Maint. table T061R
FARI AR Interface: Third-party applicatns
FARY Table T061S
FARZ Table T061V
FAX1 BC sample SAP DE 2.1
FAX2 BC sample 2 SAP DE 2.1
FB00 Accounting Editing Options
FB01 Post Document
FB02 Change Document
FB03 Display Document
FB03Z Display Document/Payment Usage
FB04 Document Changes
FB05 Post with Clearing
FB05_OLD Post with clearing
FB07 Control Totals
FB08 Reverse Document
FB09 Change Line Items
FB10 Invoice/Credit Fast Entry
FB11 Post Held Document
FB12 Request from Correspondence
FB13 Release for Payments
FB1D Clear Customer
FB1K Clear Vendor
FB1S Clear G/L Account
FB21 Enter Statistical Posting
FB22 Reverse Statistical Posting
FB31 Enter Noted Item
FB41 Post Tax Payable
FB50 G/L Acct Pstg: Single Screen Trans.
FB60 Enter Incoming Invoices
FB65 Enter Incoming Credit Memos
FB70 Enter Outgoing Invoices
FB75 Enter Outgoing Credit Memos
FB99 Check if Documents can be Archived
FBA1 Customer Down Payment Request
FBA2 Post Customer Down Payment
FBA3 Clear Customer Down Payment
FBA6 Vendor Down Payment Request
FBA7 Post Vendor Down Payment
FBA7_OLD Post Vendor Down Payment
FBA8 Clear Vendor Down Payment
FBA8_OLD Clear Vendor Down Payment
FBB1 Post Foreign Currency Valn
FBBA Display Acct Determination Config.
FBBP Maintain Acct Determination Config.
FBCJ Cash Journal
FBCJC0 C FI Maintain Tables TCJ_C_JOURNALS
FBCJC1 Cash Journal Document Number Range
FBCJC2 C FI Maint. Tables TCJ_TRANSACTIONS
FBCJC3 C FI Maintain Tables TCJ_PRINT
FBCOPY Copy Function Module
FBD1 Enter Recurring Entry
FBD2 Change Recurring Entry
FBD3 Display Recurring Entry
FBD4 Display Recurring Entry Changes
FBD5 Realize Recurring Entry
FBD9 Enter Recurring Entry
FBDF Menu Banque de France
FBE1 Create Payment Advice
FBE2 Change Payment Advice
FBE3 Display Payment Advice
FBE6 Delete Payment Advice
FBE7 Add to Payment Advice Account
FBF1 C80 Reporting Minus Sp.G/L Ind.
FBF2 Financial Transactions
FBF3 Control Report
FBF4 Download Documents
FBF5 Reports Minus Vendor Accounts
FBF6 Document Changes
FBF7 C80 Reports Minus Sp.G/L Ind.
FBF8 C84 Reports
FBFT Customizing BDF
FBIPU Maintain bank chains for partner
FBKA Display Accounting Configuration
FBKF FBKP/Carry Out Function (Internal)
FBKP Maintain Accounting Configuration
FBL1 Display Vendor Line Items
FBL1N Vendor Line Items
FBL2 Change Vendor Line Items
FBL2N Vendor Line Items
FBL3 Display G/L Account Line Items
FBL3N G/L Account Line Items
FBL4 Change G/L Account Line Items
FBL4N G/L Account Line Items
FBL5 Display Customer Line Items
FBL5N Customer Line Items
FBL6 Change Customer Line Items
FBL6N Customer Line Items
FBM1 Enter Sample Document
FBM2 Change Sample Document
FBM3 Display Sample Document
FBM4 Display Sample Document Changes
FBMA Display Dunning Procedure
FBME Banks
FBMP Maintain Dunning Procedure
FBN1 Accounting Document Number Ranges
FBN2 Number Range Maintenance: FI_PYORD
FBP1 Enter Payment Request
FBR1 Post with Reference Document
FBR2 Post Document
FBRA Reset Cleared Items
FBRC Reset Cleared Items (Payment Cards)
FBS1 Enter Accrual/Deferral Doc.
FBTA Display Text Determin.Configuration
FBTP Maintain Text Determin.Configuration
FBU2 Change Intercompany Document
FBU3 Display Intercompany Document
FBU8 Reverse Cross-Company Code Document
FBV0 Post Parked Document
FBV1 Park Document
FBV2 Change Parked Document
FBV3 Display Parked Document
FBV4 Change Parked Document (Header)
FBV5 Document Changes of Parked Documents
FBV6 Parked Document $
FBVB Post Parked Document
FBW1 Enter Bill of Exchange Pmnt Request
FBW2 Post Bill of Exch.acc.to Pmt Request
FBW3 Post Bill of Exchange Usage
FBW4 Reverse Bill Liability
FBW5 Customer Check/Bill of Exchange
FBW6 Vendor Check/Bill of Exchange
FBW7 Bank file to file system (for FBWD)
FBW8 File to Bank (for Transaction FBWD)
FBW9 C FI Maintain Table T045DTA
FBWA C FI Maintain Table T046a
FBWD Returned Bills of Exchange Payable
FBWD2 Parameter Transaction for FBWD
FBWE Bill/Exch.Presentatn - International
FBWQ C FI Maintain Table T045T
FBWR C FI Maintain Table T045W
FBWS C FI Maintain Table T046s
FBZ0 Display/Edit Payment Proposal
FBZ1 Post Incoming Payments
FBZ2 Post Outgoing Payments
FBZ3 Incoming Payments Fast Entry
FBZ4 Payment with Printout
FBZ5 Print Check For Payment Document
FBZ8 Display Payment Run
FBZA Display Pmnt Program Configuration
FBZG Failed Customer Payments
FBZP Maintain Pmnt Program Configuration
FC10 Financial Statements Comparison
FC11 Data Extract for FI Transfer
FC80 Document C80
FC82 Document C82
FCAA Check Archiving
FCC1 Payment Cards: Settlement
FCC2 Payment Cards: Repeat Settlement
FCC3 Payment Cards: Delete Logs
FCC4 Payment Cards: Display Logs
FCCR Payment Card Evaluations
FCH1 Display Check Information
FCH2 Display Payment Document Checks
FCH3 Void Checks
FCH4 Renumber Checks
FCH5 Create Check Information
FCH6 Change Check Information/Cash Check
FCH7 Reprint Check
FCH8 Reverse Check Payment
FCH9 Void Issued Check
FCHA Check archiving
FCHB Check retrieval
FCHD Delete Payment Run Check Information
FCHE Delete Voided Checks
FCHF Delete Manual Checks
FCHG Delete cashing/extract data
FCHI Check Lots
FCHK Check Tracing Initial Menu
FCHN Check Register
FCHR Online Cashed Checks
FCHT Change check/payment allocation
FCHU Create Reference for Check
FCHV C FI Maintain Table TVOID
FCHX Check Extract - Creation
FCIWCU BW Customizing for CS
FCIWD00 Download InfoObject text
FCIWD10 Download InfoObject hierarchies
FCKR International cashed checks
FCMM C FI Preparations for consolidation
FCMN FI Initial Consolidation Menu
FCV1 Create A/R Summary
FCV2 Delete A/R Summary
FCV3 Early Warning List
FC_BW_BEX Business Explorer Analyser
FC_BW_RSA1 BW Administrator Workbench
FC_BW_RSZDELETE Delete BW Query Objects
FC_BW_RSZV Maintain BW Variables
FD-1 Number range maintenance: FVVD_RANL
FD01 Create Customer (Accounting)
FD02 Change Customer (Accounting)
FD02CORE Maintain customer
FD03 Display Customer (Accounting)
FD04 Customer Changes (Accounting)
FD05 Block Customer (Accounting)
FD06 Mark Customer for Deletion (Acctng)
FD08 Confirm Customer Individually(Actng)
FD09 Confirm Customer List (Accounting)
FD10 Customer Account Balance
FD10N Customer Balance Display
FD10NA Customer Bal. Display with Worklist
FD11 Customer Account Analysis
FD15 Transfer customer changes: send
FD16 Transfer customer changes: receive
FD24 Credit Limit Changes
FD32 Change Customer Credit Management
FD33 Display Customer Credit Management
FD37 Credit Management Mass Change
FDCU Loans customizing menu
FDFD Cash Management Implementation Tool
FDI0 Execute Report
FDI1 Create Report
FDI2 Change Report
FDI3 Display Report
FDI4 Create Form
FDI5 Change Form
FDI6 Display Form
FDIB Background Processing
FDIC Maintain Currency Translation Type
FDIK Maintain Key Figures
FDIM Report Monitor
FDIO Transport Reports
FDIP Transport Forms
FDIQ Import Reports from Client 000
FDIR Import Forms from Client 000
FDIT Translation Tool - Drilldown Report
FDIV Maintain Global Variable
FDIX Reorganize Drilldown Reports
FDIY Reorganize Report Data
FDIZ Reorganize Forms
FDK43 Credit Management - Master Data List
FDMN
FDOO Borrower's notes order overview
FDTA TemSe/REGUT Data Administration
FDTT Treasury Data Medium Administration
FEBA Postprocess Electronic Bank Statmt
FEBC Generate Multicash format
FEBMSG Display Internet Messages
FEBOAS Request Account Statement via OFX
FEBOFX OFX Functions
FEBP Post Electronic Bank Statement
FEBSTS Search String Search Simulation
FESR Importing of POR File (Switzerland)
FEUB Adjust VIBEPP after EURO conversion
FEUI Real Estate Implementation Guide
FF$3 Send planning data to central system
FF$4 Retrieve planning data
FF$5 Retrieve transmission results
FF$6 Check settings
FF$7 Check all external systems
FF$A Maintain TR-CM subsystems
FF$B Convert Planning Group
FF$C Convert planning level
FF$D Convert business areas
FF$L Display transmission information
FF$S Display transmission information
FF$X Configure the central TR-CM system
FF-1 Outstanding Checks
FF-2 Outstanding Bills of Exchange
FF-3 Cash Management Summary Records
FF-4 CMF Data In Accounting Documents
FF-5 CMF Records fr.Materials Management
FF-6 CMF Records from Sales
FF-7 Forecast Item Journal
FF-8 Payment Advice Journal
FF-9 Journal
FF.1 Standard G/L Account Interest Scale
FF.3 G/L Account Cashed Checks
FF.4 Vendor Cashed Checks
FF.5 Import Electronic Bank Statement
FF.6 Display Electronic Bank Statement
FF.7 Payment Advice Comparison
FF.8 Print Payment Orders
FF.9 Post Payment Orders
FF.D Generate payt req. from advices
FF/1 Compare Bank Terms
FF/2 Compare value date
FF/3 Archive advices from bank statements
FF/4 Import electronic check deposit list
FF/5 Post electronic check deposit list
FF/6 Deposit/loan mgmt analysis/posting
FF/7 Deposit/loan management int accruals
FF/8 Import Bank Statement into Cash Mgmt
FF/9 Compare Advices with Bank Statement
FF63 Create Planning Memo Record
FF65 List of Cash Management Memo Records
FF67 Manual Bank Statement
FF68 Manual Check Deposit Transaction
FF6A Edit Cash Mgmt Pos Payment Advices
FF6B Edit liquidity forecast planned item
FF70 Cash Mgmt Posit./Liquidity Forecast
FF71 Cash Position
FF72 Liquidity forecast
FF73 Cash Concentration
FF74 Use Program to Access Cash Concntn
FF7A Cash Position
FF7B Liquidity forecast
FF:1 Maintain exchange rates
FFB4 Import electronic check deposit list
FFB5 Post electronic check deposit list
FFL_OLD Display Transmission Information
FFS_OLD Display Transmission Information
FFTL Telephone list
FFW1 Wire Authorization
FFWR Post Payment Requests from Advice
FFWR_REQUESTS Create Payment Requests from Advice
FF_1 Standard G/L Account Interest Scale
FF_3 G/L Account Cashed Checks
FF_4 Vendor Cashed Checks
FF_5 Import Electronic Bank Statement
FF_6 Display Electronic Bank Statement
SAP FI FAQ
1. There is "company" field in the Company Code global settings. The R/3 help says that it is being used for consolidation. We can use Group Chart of account to do the same. What is the significance of this field.
2. When we copy the COA, only one Fin Stat Version is being copied. A COA can have many Fin Stat Version. Why copying of COA allows only one Fin St Ver?
3. What are the information that are not copied to new company code when we copy company code?
4. Whether one group chart of account can be assigned to 2 Operational charts. For Eg. INTA and INTB is being used by group of company as OCA. Whether GCA GRP can be assigned to INTA and INTB?
1A). Company is an organizational unit which is generally used in the legal consolidation to roll up financial statements of several company codes. A company can include one or more company codes. If we are going for Consolidation , we need to enter the 6 character alphanumeric company identifier that relates to this company code. Company Codes within a Company must use the same chart of accounts and fiscal year. And for consolidation purpose we use Group COA wherein we link the Operating COA thru entering the GL account no. of the Group COA in the GL Account of the Operating COA.
2A). A financial statement version corresponds to the chart of accounts and wherein Individual (operational) accounts are assigned to the corresponding FS item on the lowest level of this version. But as for the rollup of Accounts is not possible in all the FSV which can be copied, n rather can update manually n create multiple FSVs if necessary depending on the Financial Statements which are necessary for the Organisation.
3A). All the Organizational units (Global Data) for a company code will b copied to new company code upon using the copy function except for the transactional data.
4A). Yes, Group COA can be assigned i.e., the GL A/c.No. is linked to the GL Accounts of the both Operating COA . That means Group COA consists of Unique set of Accounts which can be linked to Op.COA –1 and Op.COA –2.
SAP FI/CO Tips by: Sneha Reddy
Ans: Q.No.1. In the SAP system, consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes. for example: Company A have 4 company codes which is existing in different state and / or country. When Company A wants to consolidated the accounts, it will give the common list of accounts which in turn called group chart of accounts. Group chart of account is used to define/ list the GL account uniformly for all company codes.
Ans: Q.No.2. In SAP R/3 system, will allow only one financial statement version for single COA which you need to assign the same while copying the COA. T.code OBY7
Ans: Q.No.3. When you want to create FYV, PPV, COA etc for new company code which is as same as existing company code, then you can copy all the information from the source company code to the target company else whatever is required as per the new company code requirement you can only copy the same, rest you can create as per the requirement. for example Fiscal year for new company code may be shortented fiscal year which is differ from the existing company code. In this case, fiscal year for new company code you have to create and assign it to company code.
Ans: Q.No.4. Operational chart of accounts is something differ from the Group chart of accounts but Group chart of account can be assigned to Operating chart of account 1 and 2 through GL account no.
Operating chart of accounts: The operating chart of accounts contains the GL accounts that you use for posting in your company code during daily activities. Financial accounting and controlling both use this chart of accounts. You have to assign an operating chart of account to a company code.
Group chart of accounts: The group chart of accounts contains the GL accounts that are used by the entire corporate group. This allows the company to provide reports for the entire corporate group.
SAP FI/CO Tips by: Palanivel Elangovan
How do I know which target cost version we are using?
To find out which version is used for your Target Cost, try this menu path
IMG > Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order -> Period-end Closing -> Variance Calculation -> Define Target Cost Versions (tcode OKV6).
How do you change the "Input tax code - Assets without input tax" value for a company in Asset Accounting? Technically, how do you change field MWSKZVA field in table T093C? TIA.
You can used transaction 'OBCL'.
Via customizing: Asset accounting -> Integration with general ledger -> Assign input tax indicator for non-taxable acquisitions
Require GR & IV report
Is there any report on GR pending for IV?
You could try executing program RFWERE00, without postings.
This is the same program which is used for period end closing- regrouping of GR/IR...but for only a report do not create postings.
or
May be transaction MB5S can help you out.
Retained Profit Account
After you run the GL balance carry forward, you only manage to know the balance carry forward for the retained profit account but you don't how much is actually post to the particular account. You have try almost all of the standard report but still can't find any report that can show you the figure.
The balance carried forward is only a 'calculated' figure and not a 'posted' figure. The break-up of the retained earnings figure is available when you run the balance carried forward report.
You can also derive the balance by selecting only the P&L Accounts for the relevant period. The net balance of these accounts should equal the retained earnings account.
ACH payment configuration
Based on 4.0B. Is it possible to configure the system for ACH payments or do we need to upgrade?
You can use RFFOUS_T to produce an ACH file. You may have to use user exits to write header and trailer records. Please read documentation on this program and it is self-explanatory.
Locking of Planning Data in Profit Center Accounting
How to lock planning data in profit center accounting.
In 4.6 b the transaction is S_ALR_87004395 - Maintain Versions you can lock versions for each fiscal year
Changes in vendor master
Is there a report which shows changes in vendor master data.
Not only for one like MK04 or XK04 but for a range like all changes in vendors per ccode.
(should be similar to customer master transdaction OV51)
You can used report "RFKABL00".
In the accounts payable reporting menu this program can be found via:
Accounts payable -> Adequacy and documentation -> Master data -> Display of vendor changes
(depending on your SAP version of course)
Bank Statement Upload
How to used the program RFEBKATX? This creates two files STATE.TXT and ITEM.TXT.
How are these files imported into SAP?
Try using program RFEBKA00 to upload the two files.
- one is the header file containing the House bank & account information along with the date and the statement number
- the other is the item details.
SAF FI Frequently Asked Questions 1
1. Whether any FI doccument will be created during PO(Purchase order)? If please mention the entry also.
2. What factors differentiates from one dunning level and other dunning level?
3. APP There will be many banks in a house bank. If the payment should be maid from particular bank GL account. Where it is need to configured.
4. What are various types of servers in SAP R/3
5. Can anybody explain me FI-MM integartion.pl explain in detail
i. movement types
ii. account class
iii. material types
6. Maximum no. of dunning levels are created?
7. In how many ways APP is configured
8. What is diff between AAM, Recurring entries, Sample doccument?
Find here with the answers for your questions
1.Whether any FI document will be created during PO(Purchase order)?If pl mention the entry also?
Ans: There is no document that is created in FI side during PO. But in controlling there can be a commitment posting to a Cost Center. The offsetting entry is posted at the time of GR.
2.What factors differentiates from one dunning level and other dunning level
Ans: The most important thing that differentiates the dunning levels are the dunning texts. The dunning text defines the urgency of the dunning notice. The other things can be the dunning charges, minimum & maximum amounts etc.
3.APP
There will be many banks in a house bank. If the payment should be maid from particular bank GL account. Where it is configured.
Ans: There can be several accounts in the same house bank. We should assign the GL accounts exclusively at the time of creating the Bank master data and the bank accounts. Accordingly we can do the bank determination in FBZP for the individual banks and the corresponding sub accounts.
Tr code for Defining bank : FI12.
4.What are various types of servers in SAP R/3?
Ans: The Typical SAP landscape looks something like figure 1.4 below:
5.can anybody explain me FI-MM integartion.pl explain in detail
i. Movement types:
Classification key indicating the type of material movement (for example, goods receipt, goods issue, physical stock transfer).
The movement type enables the system to find predefined posting rules determining how the accounts of the financial accounting system (stock and consumption accounts) are to be posted and how the stock fields in the material master record are to be updated.
ii. Valuation class
Assignment of a material to a group of G/L accounts
Along with other factors, the valuation class determines the G/L accounts that are updated as a result of a valuation-relevant transaction or event, such as a goods movement.
The valuation class makes it possible to:
- Post the stock values of materials of the same material type to different G/L accounts
- Post the stock values of materials of different material types to the same G/L account
iii. Transaction/Event Key
Key allowing the user to differentiate between the various transactions and events (such as physical inventory transactions and goods movements) that occur within the field of inventory management.
The transaction/event type controls the filing/storage of documents and the assignment of document numbers.
iv. Material Type
Groups together materials with the same basic attributes, for example, raw materials, semifinished products, or finished products.
When creating a material master record, you must assign the material to a material type. The material type you choose determines:
- Whether the material is intended for a specific purpose, for example, as a configurable
material or process material
- Whether the material number can be assigned internally or externally
- The number range from which the material number is drawn
- Which screens appear and in what sequence
- Which user department data you may enter
- What procurement type the material has; that is, whether it is manufactured in-house or
procured externally, or both
Together with the plant, the material type determines the material's inventory management requirement, that is:
- Whether changes in quantity are updated in the material master record
- Whether changes in value are also updated in the stock accounts in financial accounting
6.Maximum no. of dunning levels are created?
Ans: 9 levels maximum.
7.In how many ways APP is configured?
Tr Code: FBZP
8.What is diff between AAM,Recurring entries,Sample doccument?
Account Assignment Model:
A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of G/L account items and can be changed or supplemented at any time. In contrast to sample documents, the G/L account items for account assignment models may be incomplete.
Recurring Entries:
A periodically recurring posting made by the recurring entry program on the basis of recurring entry original documents.
The procedure is comparable with a standing order by which banks are authorized to debit rent payments, payment contributions or loan repayments.
Sample Documents:
Special type of reference document. Data from this document is used to create default entries on the accounting document entry screen.
Unlike an accounting document, a sample document does not update transaction figures but merely serves as a data source for an accounting document.
Questionnaire with Answers for SAP FI
What is the difference between company and company code?
A company is the organizational unit used in the legal consolidation module to roll up financial statements of several company codes.
The Company Code is the smallest organizational ! unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting.
How many chart of accounts can be attached to a company code?
One or more Operative Chart of Accounts can be assigned to a company code.
A COA must be aasigned to a company code. This COA is the operative COA and is used in both FI and CO. One Chart of Account can be assigned to many Company codes i.e., Multiple company codes can either share the same or have separate COA. But a company code (Country specific Company code or International Company code) can have a country specific COA also along with Operative COA. The link between the regular COA and the country COA appears in the alternate number field of the G/L master record.
Eg: If a company's subdidiaries are located in both US & Mexico. We need to configure 2 Company codes - one for US and another for Mexico,for eg U100 and M100. The same way we create 2 COA's one for US & one for Mexico, USCA and MXCA. Mexico has different govt reporting requirements than the US so we will need to define a company code specific to Country Mexico and also create a country specific COA to be used, in addition to normal COA. In tcode OBY6(Comp Code Global Parameters) of CC M100 we define normal COA i.e.,USCA in Chart of Accounts field and MXCA in Country Chart/Accts field.
What are substitutions and validations? What is the precedent?
Validations are used to check settings and return a message if the prerequisite check condition is met.
Substitutions are similar to validations; they actually replace and fill in field values behind the scenes without the user’s knowledge unlike validations that create on-screen msgs to the user.
What is a controlling area?
The Controlling Area is the central organizational unit within CO module. It is representative of a contained Cost Accounting envt where costs and revenues can be managed.
Define relationship between controlling area and company code?
A controlling area may include one or more company codes which must use the same operative chart of accounts as the controlling area. A Controlling Area can contain multiple company code assignments but a single company code can be assigned to only one controlling area.
What is a fiscal year variant?
Fiscal Year is a period of 12 months and SAP provides 4 special periods to posting adjustment Entries. Fiscal year determines posting periods. Posting periods are used to assign business transactions. Fiscal year may be year dependent or year independent.
What are special periods used for?
The Special periods in a fiscal year variant can be used for things like posting audit or tax adjustments to a closed fiscal year.
What do you mean by year dependent in fiscal year variants?
Year Dependent: the financial year is same as calendar year. Starting from 1st Jan to 31st Dec (where posting periods and the calendar months are equal)
Year Independent: the financial year is different from calendar year Starting from 1st April to 31st March (where the posting period months are not equal to calendar year months)
What are shortened fiscal year? When are they used?
Shortened Fiscal Year: a financial year, which has less than 12 periods.
What are posting periods?
The Posting period variant controls which posting periods, both normal and special, are open for each company code. It is possible to have a different posting period variant for each company code in the organization. The posting period is independent of the fiscal year variant.
What are document types and what are they used for?
Document type is the identifier of differentt account transactions like SA for G/L,AA for Asset Accounting etc.The doc. Types controls things like type of the account that can be posted to, the number range assigned to it, and required doc header fields.
How are tolerance group for employees used?
Tolerance group stores Posting amount defaults. Tolerance groups are assigned to User ID’s that ensures only authorized persons can make postings.
What are posting keys? State the purpose of defining posting keys?
Posting keys determine whether a line item entry is a debit or a credit as well as the possible field status for the transaction. Posting keys are SAP delivered. If u want changes like making additional fields optional on payment type posting keys then the best possible action is to copy the posting key that needs to be modified and then modify it.
What are field status groups?
Field status groups control the additional account assignments and other fields that can be posted at the line item level for a G/L account.
Q1-What are adjustment postings and its use? Give t.codes and paths if possible?
Answer: fb50,f-02 and others could be used for adjustments. These adjustments are to correct any financial representation that has already been booked into the accounts.
Q2-Suppose I have purchased goods of 10 units(raw materials or semi-finished goods) worth Rs10000 from vendor A (suppose) and also made payment for the same. Now during the manufacturing process, it was observed that 3 units are defective, now my question is how do we deal with the defective units in SAP as I have already made payment for the 10 units(i.e Rs10000).
Answer: If you have a GRN against these materials, then the same can be return delivered. An appropriate movement type needs to be configured for the same. As for the payment, raise a credit note on the vendor.
* Using Debit Memo you can get the money for defective 3 units. *-- Gnan Eswari
Q.3-We always copy company code or we can create manually also? If possible give reasons also.
Answer: There are loads of tables that get copied over when copying co codes. This might be incomplete in a manual copy, and hence the manual route is not advisable.
Q.4-In case of APP, when bank master data updated?
Q.5-Suppose in 2004 I have depreciation key 'AB&in 2005 depreciation key I have changed to"CD". In what way my balances would be affected like balances of depreciation,accumulated depreciation,assets etc.
Answer: The difference in the depreciation that is posted already, and what should be posted with historical effect will be posted in the current accounting period.
Q.6 How many chart of accounts can be assigned to company code we can assign company code to chart of account through OB62? Now my question is in what way we can assign three types of chart of account to company code in one transaction code (I might be wrong plz correct me)
Answer: Three, although the group and country chart of accounts are optional. The group chart of accounts is assigned to the
operational chart of accounts, and the only mandatory CoA is the Operational CoA.
Q.7 How many financial statement versions can be assigned to co.code?
Answer: As many FSVs as you want can be assigned to the co code i.e. 1:n as of Co Code: FSV.
I have created Company Code and all other configuration related to the CCode. Also in MM I have created purchase order, created vendor, material etc. I couldn't activate the PO due to the following error messages in red:
1. MAINTAIN TOLERANCE LIMITS FOR TOLERANCE KEY PE ACCOUNT ASSIGNMENT
2. CONTROL INDICATORS FOR CONTROLLING AREA DO NOT EXIST.
I have assigned controlling area to company code and I could see the controlling area in existance via master file and gl verification.
1. MAINTAIN TOLERANCE LIMITS FOR TOLERANCE KEY PE ACCOUNT ASSIGNMENT ----> Please follow this link --> SPRO ---> MM---> Purchasing --> Purchase Order --> Set Tolerance limits for price variance --> Here you have to set for Tolerance keys PE and SE. Just copy them from std co. code.
2. CONTROL INDICATORS FOR CONTROLLING AREA DO NOT EXIST. ---->
In Controlling --> General Controlling --> Maintain Controlling Area --> Maintain Controlling Area --> Activate Components/Control Indicators --> You need to check if you want to activate the order management/activity based costing/commitment management etc.
Integration of FICO with Other Modules
What are the steps for integration of FICO with other modules SD, MM etc. ?
Some basic information :
FI-MM: The integration between FI-MM happens in T-code OBYC.
1. When PO is created :
---- No Entry -----
2. When GR is posted
Inventory Account dr (Transaction Key BSX in OBYC)
To GRIR account (T.Key WRX in T-code OBYC)
3. When Invoice is posted
GRIR account Dr.
Vendor account Cr.
4. Payment made to Vendor
Vendor A/c Dr
To Bank Clearing A/c Cr.
Points to know : Movement Types, Assignment of Movement types to T-keys (T-code OMJJ), Value string (I also need some information on this) , OMWN and OMWB transactions.
---
There is a close integration b/w FI & MM, actually document flows from MM to FI in the following areas such as,
1. Movement Types:
Used to enable the system to find the predefined posting rules determining how the accounts of financial accounting system are to be posted & to update the stock fields in the matrl master data.(Goods Receipt, Goods Issue, etc)
2. Valuation Class:
Assignment of material to grp of gl account, used to determine the gl accounts that are updated as a result of goods movement.
3. Transaction/Event key:
Used to control the storage or filing of documents & assignment of documents.Used to differeniate b/w various transactions such as goods movement tht occur in inventory.
4. Material Type:
Each material should assign mtrl type in mtrl master record used to update whether changes made in qty are updated in material master record & change in value also updated in stock account.
FI-SD Integration: The integration is done in T-code VKOA
1. Sales Order Created
---No Entry---
2. PGI done (Goods issue)
Cost of Goods Sold Dr (Configured in OBYC GBB T-Key)
To Inventory Account
3. Billing document released to Accounting
Customer Account Dr.
To Sales Revenue Account (ERL T-key in Pricing procedure)
Note : The GL account is assigned to this ERL in VKOA
4. Payment Received
Bank Clearing A/c Dr
Customer A/c Cr.
Points to Know : Good to understand the pricing procedure and how the different transaction keys are used like ERL, ERS etc.
SAP Chart of Account
It defines the structure of G/L accounts. It is a list of G/L accounts used by one or more company codes. In that Chart of account you have to specify the length of G/L accounts.
In SAP all the entries are document oriented. so from the balance sheet of any entry you can identify the root of an entry. so it's like a flow chart in computer terms.
There are threee types of Chart of Account are there.
1.Operative Chart of Accounts
2.Group of Chart of Accounts
3.Country Chart of Accounts.
1.Operative Chart of Accounts is a Chart of Account you use for the company code.
2.For different chart of accounts(operative COA) for different company code, you can group the chart of account into one chart of account for internal reporting, but cross company code controlling is not possible, because of different chart of account for different company code.
3.For different country you can have different reporting system. so for different company code you can have different company code, but can have same Operative Chart of account, so cross company code controlling is possible.
Tips by : Jayaraman
What is the difference between standard chart of accounts and the operating chart of accounts? What is the difference between Corporate group chart of accounts, Operating chart of accounts and Group chart of accounts?
To summarise, here is the COA setup in SAP:-
1. Operative chart of account - It is the main chart of account assigned to each company code in OBY6.
2. Group chart of accounts - This is structured in accordance with requirements pertaining to Consolidation
3. Country-specific charts of accounts - These are structured in accordance with legal requirements of the country in question.
Standard COA is a sample COAs provided by SAP. like INT, CAUS etc. You can use them as your operative COA or can create your own operative COA from these standard COA.
Change reconciliation account of customer master
There is no problem to change the account number in the vendor or customer master data, that is :
All Document Items that were created in the old account will be posted in the same old account when you have a payment posting, compensations, etc.
All document created after the change will be posted in the new account as well as the payment postings, compensations and others.
The system will separate the postings in accordance with the moment at the documents were created.
You can do a test in the development client before you do the change in the production.
For example :-
You can create a new reconciliation account because you want the G/L accounts to separate out sales. Just switched the setting in Customer Master and off you go. SAP will recognized the old account for the old postings and used the new account for any new postings.
Here is the official SAP help on the subject:-
You should run balance sheet adjustment program after any reconciliation account change.
The system performs any adjustments required due to the change of reconciliation accounts or G/L accounts. The items from the old reconciliation accounts are allocated to the new accounts.
Since you cannot post to the reconciliation accounts directly, the postings are made to temporary adjustment accounts.
These adjustment accounts should be displayed along with the relevant reconciliation account in the balance sheet. The postings are then reversed after the balance sheet has been created.
The program for sorting the payables and receivables makes the necessary adjustments automatically. This means that you have to define the adjustment account numbers and the posting keys for these postings in the system.
If you purchase and install the FI-LC Consolidation application and have bought up a previous customer or vendor (thus also taking on his/her payables and receivables), please refer to the note in the report documentation on changed reconciliation accounts. To define the account numbers, select the activity Define adjustment accounts for changed reconciliation accounts in the Accounts Receivable and Accounts Payable Implementation Guide.
You should only run this program if your new reconciliation account is classified differently from the original in your FS. e.g.. AR to Intercompany accounts. It will just reclassify the existing balance. The line items will not be transferred. If not then no need to run the program at all.
Corporate Group COA is same as Group COA
How to Configure FICO Reconciliation
In Co, we create Recon accts to keep Fi gl in balance with CO. Not all transactions affect FI gls, best example of it is internal order settlements, they use secondary cost elements and does not affect your G/l accts. To update FI side of it we maintain recon accts. These are primarily for cross company, cross functional and cross business area transactions.
The number of recon accts to be defined is dependant on various factors, like how your management wants to see the reports.. whether they want to classify the cost based on CO object class or by Co types etc..
However the basic config you got to follow is:
1. Activate Recon accts (if you have created CO area newly, it would be active).
use T.code: KALA
2. Assignment of Recon document type to the Controlling area.
T.code: OKKP
3. Creating clearing accts (that you want to us! e for reconciliation. During FI-Co recon.. inter company clearing accounts will be automatically credited or debited and now you need to create offset acct which will show up in P&l acct).
Acct determination set up thru T.code: OBYA
4. Maintain accts for Automatic Recon posting.
T.code OBYB
5. Assign Number ranges to Recon activity.
Tcode OK13
What is "Real Time" Integration?
What is "real time integration" advantage of SAP?
What is the Config for Integration entry? How these entries get formulated in backend?
Real time integration is nothing but the data posting to all the affected areas instantly when an activity is performed. For E.g. When you do a FI-SD integration, when a PGI is posted, the following entry is affected :
1. Cost of Goods Sold Dr 100
To Inventory Account Cr 100
Here the Cost of Goods Sold is an FI entry and Inventory Account related to MM but both of them gets affected immediately when you post a PGI in SD.
The updation of these entries when PGI is done is called Real Time Integration. The affect is shown in all FI, MM and SD modules once you save the entry.
The configuration for the below entry is done in OBYC
1. Cost of Goods Sold Dr 100 (T-Key GBB)
To Inventory Account Cr 100 (T-Key BSX)
The automatic entries are posted to inventory accounts through T-keys to which GL accounts are assigned. These T-keys are assigned to movement types in MM. Please refer to T-code OMWN and OMWB for proper understanding
Difference between Posting Key and Field Status Variant
What is the difference between "Posting Key Variant and Field Status Variant". Why both the things are required to define as both control the fields. What specific fields are controlled this fields.
'Posting Key Variant 'Controls- fields of Posting Key and 'Field Status Variant' controls fields of G/L Account.Fields of G/L Account which are controlled by FSV can see in T.Code OBC4 and Fields of Posting Keys in SPRO-FAGS-Document- Line Item. Both can controls common fields, then SAP applies 'SDRO' rule.
SDRO rule. The fields can be Suppressed, Displayed, Required, Optional.
Posting is key controls
- which type of accounts can be posted to
- whether the line item is debit or credit
- and the field status of the document line item
Where as FSG (group into Field status Variant) controls only the the document line item for that account.
There are only three field status options during document entry:
- Suppressed
- Required
- Optional
If both Posting key and FSV has the same field as Required and optional, system uses the link rules, takes the one which has the highest priority(in this case required).
But in case of Master record Field status which is controlled by Account Group, there are 4 options of field status:
- Suppressed
- Display
- Required
- Optional
Account group defines:
a. length of gl account number
b. no. ranges of the gl account numbers
c. field status of the GL account master data in the company code segment.(which fields to appear when you create a gl account) (to control...double click on your GL account group in Screen transaction code OBD4)
Posting key defines:
a. whether the line item is a debit or credit
b. to which type of account the amount should be posted to(ex: when you use posting key 40, you will be able to post to gl accounts. When you use Posting key 01, you will be only able to post to customer account.
c. document screen layout during posting of a document. (which fields to appear in a document...double click on the posting key and select field status and make the entries as required /optional etc)
Field status group defines:
Document screen layout during posting of a document. (which fields to appear in a document...double click on the field status group and select fields and make the entries as required /optional etc)
LOGIC: you assign field status variant to the company code, FSV is a bundle of field status groups.
ex: in FSG G001 you have made the text as required entry...you assigned the field status group g001 to cash account..so when you use cash account and try to post a document it will definitely prompt you to enter the text (text made as required.)
Both FSG and PK control the same feilds in a document.There is no dominance between FSG and Posting keys..but we should know the allowed combinations....
If text is made required in PK and suppressed in FSG..the system will issue a error msg..Rules for PK...and FSG....is set incorrectly for SGTXT field.
Permissable combinations:
Pk R/S O/S R/o R S O
FSG S/R S/O o/r R S O
Result e SD RD NP NP NP
R = required
s = suppressed
e = error
SD = Suppressed dominates
Rd = required dominates
np = no problem.
Different Between Posting, Clear and Payment
Posting occurs with many different types of documents. It indicates that all sides of the FI entry are in balance. Posting actually writes the document to the G/L.
Payment on the other hand is the actual issuing of a check. Payments can also be processed in accounts receivable.
In that case, you are posting (updating your books to reflect) the receipt of a check from a customer and the deposit of said check in the bank.
Accounts payable is processing the money your company owes to a vendor for goods and services received. Account Payable is a liability on the balance sheet.
Accounts receivable is collecting the money that other companies/customers owe you. It is an asset on the balance sheet.
SAP is integrated. In most instances, there isn't a "link." The transaction directly updates the tables involved. There is a semi-severance between FI/Payment to allow checks to be issued even if there's a minor imbalance in the FI side of the posting.
Asset depreciation and physical inventory are some example that don't update FI (CO/FM) as soon as the document is saved.
Modules that appear in more than one place is caused by SAP trying to be flexible in where it places things on its menu, so that different users/companies find it easy to locate a given transaction within the confines of the module they work in. This has become more pronounced since the change to role based authorization management. That's why you can reach Create a
requisition from 4 different pathways, why Project Systems is in both Logistics and FI, and why Travel Management is in both HR and FI.
In some organizations, travel authorization and tracking is an HR function, in some it is an FI function.
Difference between Clear and Payments
Apart from processing open items, what is the difference between:
1. Accounting-->FA-->AR-->Document entry-->Incoming payment > F-28 and
2. Accounting-->FA-->AR-->Account-->Clear F-32 and the difference between F-53 and F-44 in AP.
When you post a transaction, you will get a Accounting document. If you are creating a payment document through F-53 or F-58 without linking the Accounting document, than we have to create a link between the accounting document and payment document and that can be done through F-32 (for GL) and F-44 (for AP). An good example is when we make down payment, a payment document is created. If we post the invoice, an accounting document is created. To clear this payment document and accounting document, F-44 is used.
- F-28 will be used to make trasactions for income payments.
Eg: If you receive from a customer by using above T code will be passed necessary entries.
- F-32 will used used for clear the Customer line items.
- F-53 will be used for making payments to vendors.
- F-44 will be used for clearing the Vendor Line items.
31. Which of the following statements are correct ?(Multy)
A. When creating a House bank, you do not need to specify the
country.
B. The payments program can use a different House bank for each
different payment method
C. A House bank account can be defined in more than one currency
D. House bank master data must be created in advance, before
assigning the House bank to a payment method in the payment program
configuration
E. A house bank can be assigned to a business area within the
payment program configuration
32. When entering a document using a foreign currency, which date is
used to determine the exchange rate if the translation date is not
entered ?(Single)
A. Posting date
B. Document date
C. Entry date
D. Baseline date
33. where are posting periods defined?(Multy)
A. Posting period variant.
B. Fiscal year variant.
C. Field status variant.
D. Closing period variant.
34. which of the following statements supports the reversal of a
document?(Multy)
A. The original document contains no cleared line items.
B. Documents originating in other modules should be corrected there
to allow the changes to flow naturally through to financial
accounting.
C. If a reversal date is not specified, the system reverses the
document using the posting date of the document to be reversed.
D. A new document number is created for the reversal document.
35. Choose the correct statements regarding recurring documents.
(Multy)
A. When creating a recurring document, the valid time period must be
defined.
B. The posting date is determined by either the run date or the run
schedule.
C. Field values can be changed in recurring document.
D. After running the recurring document posting, the next run date
cannot be displayed.
E. The original recurring document can be deleted from the batch
input menu.
36. In manual bank statement customizing, you must (Multy)
A. Define an internal activity
B. Define a posting rule
C. Define a posting type
D. Define a currency
E. Define an account symbol
37. Which of the following statements about manual planning are
correct?(Multy)
A. The planning type determines which bank accounts the plan amount
to be inputted to.
B. The expiration date shows how long the payment advice is included
in planning.
C. The payment advices for editing can be changed, archived, or
reactivated.
D. Archived payment advices are included in planning till the value
date.
E. The retention periods are determined by the bank account name.
38. Bank accounts should be controlled as follows when Cash
Management is in use:(Multy)
A. Open items are managed for both the main bank account and the
bank clearing account.
B. Both the main bank account and the bank clearing account
permit line item displays.
C. The main bank account and the bank clearing account use the
same sort key.
D. The value date in the field status string for both the main
bank account and the bank clearing account must accept entry.
E. The cash-relevance flag in the master records for both the
main bank account and the bank clearing account must be set.
39. Which of the following statements about creating customer master
records are correct? (Multy)
A. An account group always gets assigned to a customer.
B. The company code is always a required entry.
C. The account number may be assigned by the user externally.
D. Information on each screen may be defined in configuration as
mandatory, suppressed or optional, depending upon the account group.
E. Information on each screen may be defined in configuration as
mandatory, suppressed or optional, depending upon the company code.
40. Which of the following statements are correct? (Multy)
A. A customer master is divided by client level and company code
level.
B. In case of one-time customer you have to enter the customer¡¯s
address in the document itself.
C. Address, control data, and reconciliation account are included in
the client level of the customer.
D. The most efficient way to create master records is to work with
the external number range not internal number range.
41. Which of the following statements are correct? (Multy)
A. If a customer is also a vendor, the system can include
outstanding Accounts Receivable invoice items in payment program.
B. If a customer is also a vendor, the system can include
outstanding Accounts Payable invoice items when you clear incoming
payment receipts for the customer.
C. The reconciliation account defined on the customer master
record is an account used to reconcile CO transactions back to FI.
D. All customer belonging to the same account group must be
assigned to the same reconciliation account.
E. The alternative payer is used to transfer outstanding
receivable item to the alternative payer¡¯s account.
42. Bulk change of line item - this function allows you to change a
whole group of line items simultaneously, instead of having to change
individual items in the documents. What data can you change using
this function?(Multy)
A. The reconciliation account
B. The company code
C. The payment terms and payment block
D. The house bank and payment method
43. Which of the following order types are internal orders?(Multy)
A. Result analysis orders for posting accrual costs in CO.
B. Capital investment orders for creating assets.
C. Maintenance orders.
D. Sales orders for make-to-order function
E. CO production orders.
44.Which of the following statements are correct regarding Internal
Orders?(Single)
A. Planning transactions are allowed under any status.
B. Once an order has been released, only closing entries can be
made.
C. Transactions can be allowed or disallowed depending in the
order status.
D. Additional order status categories can be created in the
order master.
45.Which of the following statements is true about CO production
orders?(Multy)
A. It is an internal order used to control production from a
cost accounting point of view.
B. Bills of materials and routings are required.
C. It is not possible to post goods movements to and from the
order.
D. You can post primary costs from Financial Accounting to the
order.
E. You can post secondary costs from overhead calculation to
the order.
46.Which statements are true regarding direct and indirect activity
allocations? (Multy)
A. If both the amount of the activity used by the receiver and
the total output activity quantity of the sender can be measured,
then indirect activity allocation is used.
B. If the amount of activity consumed by the receiver is not
measured, then indirect activity allocation is used.
C. Manual activity input planning cannot be performed if actual
activities are allocated indirectly.
D. If direct activity allocation is used, the total output
activity quantity is determined by summing all of the activity
quantities allocated.
47. The primary cost element is one type of master data in
Controlling. Before you can create a new primary cost element,
certain prerequisites need to be fulfilled.
Which of the following conditions must be fulfilled BEFORE you can
create primary cost elements?(Multy)
A. The controlling area must be defined.
B. The cost center must be defined.
C. The G/L account must be defined.
D. The plant must be in the system.
E. The business areas have been defined.
48. What is the difference between distribution and assessments?
(Multy)
A. Distribution can be made for both planned and actual figures;
assessments cannot.
B. Distributions can be made using statistical key figures;
assessments cannot.
C. Distributions are used when the original cost information is
necessary on the receiver; assessments are used when this information
is not necessary on the receiver.
D. Distributions are made using the original primary cost
elements; assessments are made using secondary cost elements
21. Which of the following statements about asset data transfer from
a previous
system are correct?(Multy)
A. Transferring asset data ¡®during the fiscal year¡¯ is only
possible on july 1 of
the given year.
B. When you transfer asset data ¡®during the fiscal year¡¯, the
system
automatically determines replacement values and insurable values
using batch input.
C. During the asset transfer, you can enter either the APC or
the net book value.
D. During the asset transfer, you can specify the order in
which the depreciation are apper.
E. When you transfer asset data ¡®during the fiscal year¡¯,you
must enter the last depreciation posting period from your previous
system in the SAP R/3 System.
22. Intergration with MM: An asset purchase order is created in
Purchasing. The goods receipt is posted on a value basis. Invoice
verification then posts the invoice.
What is the name of the auxiliary account used for all of these
transactions?(Single)
A. MM/FI clearing account.
B. GR/IR clearing account.
C. Asset purchasing clearing account.
D. Asset acquisition clearing account.
E. Vendor asset acquisition clearing account
23. What additional functions do asset classes offer?(Multy)
A. Specify required entry fields for asset master data
B. Enter default values for asset master data
C. Enter default values entries for depreciation area
D. Enter allowed entries for user fields
E. Define allowed company codes
24. Which of the following statements about manual depreciation (for
example unplanned depreciation in FI-AA) area true?(Multy)
A. You cannot post manual depreciation in FI-AA.
B. Manual depreciation is posted immediately after entry(real
time).
C. Manual depreciation is initially shown as a planned value after
entry and only posted when the depreciation posting report is run.
D. Manual depreciation usually only applies to depreciation
areas which you choose when you enter the document.
E. After entering manual depreciation in FI-AA., you also need to
enter it manually in FI/CO.
25 .Which correspondence extracts all items in the chosen period from
a customer¡¯s account displays the balance carried forward balance and
a closing balance of the account ?(Single)
A. Payment advice
B. Payment notice
C. Account statement
D. Dunning notice
26. Which of the Following statements about automatic payment are
correct ? (Multy)
A. In automatic payment procedures, all incoming invoices as of the
second dunning level are paid automatically
B. Direct debiting or bank collection can be used in automatic
payment procedures to clear customer invoices
C. Open items posted to G/L accounts can be cleared using the
payment program
D. Special G/L transactions(down payment)can be posted using the
payment program
E. The payment program can pay vendor invoices using wire transfers
and checks
27. Imagine the following scenario:A company wants to execute a
payment run on a daily basis and process several company codes at the
same time. If the amount exceeds US$ 1000, the vendors are to be paid
by bank transfer, amounts less than US$ 1000 are to be paid by check.
The customer has two house banks and wants all checks to be processed
by bank A and all¡¦ (Multy) ¹®Á¦¹Ì¿Ï¼º
A You store variants for print programs within customizing. Here you
can specify that the information is to be output to a data carrier
B. You specify, per house bank, whether payments are to be made
by check only or also by transfer
C. You specify the payment method from within the application,in
the master record
D. The payment proposal of the automatic payment program can
only be displayed
E. You can precisely schedule the print program from within the
application
28. According th which criteria does the payment program determine
and select open items (Single)
A. posting date and baseline date
B. document date and posting date
C. baseline date and payment terms
D. posting date and cash discount periods
E. posting date and payment terms
29. Which of the following statements are true with regard to the
customizing setting for banks in the automatic payment run ? (Multy)
A. The sequence of the banks for processing outgoing payments is
selected randomly
B. You can only determine one payment method per house bank
C. You can select several payment methods per country
D. You can specify by bank and method the anticipated number of days
before the bank account is debited
E. You can determine the banks to be used for payments according to
postal code
30. Which of the following factors does the systems take into account
in a payment run ?(Multy)
A. Fiscal year variant
B. Payment method specifications in the IMG
C. Specifications in the vendor master records
D. Information in the documents(incoming invoices)
E. Specifications made when maintaining the payment run parameters
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